EWEI INTERNATIONAL CONFERENCE 2022

Speaker’s Consent Form and Video Recording Tips

1- CHOOSING YOUR IDEAL SHOOTING LOCATION

Find a location that is well-lit with natural sunlight or plenty of indoor lighting
Choose a quiet location with little background noise (street sounds, music, other people)
Avoid spaces with lots of echo
Turn off air conditioners and heaters to avoid fan noise
Provide a seat for yourself that is stationary and quiet (no chairs with wheels/swivels, overstuffed cushions, or squeaky screws)

2- SETTING UP YOUR PHONE / CAMERA

Set your laptop, phone, or camera on a tripod or steady surface (please do not hold your camera while shooting to avoid shaky footage)
Shoot horizontally (use landscape mode and avoid portrait mode)
Position camera at eye level (if you can, avoid angles where the camera lens is looking up or down on you)
Choose a non-distracting background (avoid windows, showing other people, posters/signs that can be read etc)

3- LIGHTING

Shoot in daylight if possible
Position yourself so windows or your main light sources are facing you, not behind you.
Avoid overhead lights
When shooting indoors, consider using a ring light that clips to your computer/phone to help light your face

4- CAMERA PRESENCE

5- ANSWERING QUESTIONS

When answering question prompts, please rephrase the question at the beginning of your response instead of jumping right into your answer (eg, “The events scheduled for this semester will be pushed to a later date” vs. simply “They will be pushed to a later date…”)
Start and end your answers with a second of silence, looking straight into the camera
Start and end your answers definitively (Avoid starting every sentence with “so’s” and “um’s” and ending with upward intonations, like you would when asking a question)
Start your answer again if a noise interrupts your answer, such as a police siren or dog barking

6- DELIVERING PRESENTATIONS

Direct your gaze to the camera
Consider using a teleprompter app in order to minimize looking up and down from your screen. A few to consider include: CuePrompter, PromptDog, and Promptsmart.

7- CLOTHING AND ACCESSORIES TO AVOID

8- A FEW OTHER HELPFUL HINTS

9- TECH SPECS

Check your video camera settings to make sure you are shooting one of three formats: 1080p at 30fps, 1080p at 60fps, or 1080p at 24fps. 720p and 4k is fine too.
On Android phones, the settings are usually in the main camera app behind the gear settings wheel
On iPhones, the camera settings are in the main settings icon in the photos and camera section
If you are unsure, no worries, your camera’s default setting should generally be ok.

10- BEST PRACTICES FOR VIDEO CLASSES / MEETINGS

Please see Choosing Your Ideal Location, Setting Up Your Phone/Camera, and Lighting Tips above
Mute yourself when not speaking to eliminate contributing unnecessary noise
Dress as you would if you were meeting in person
Speak more slowly than you would in person
Keep hand movements to a minimum
Avoid eating during the call! If you must snack, turn your camera off as no one needs to see you chewing
Look directly into the camera lens when speaking and not at the video of yourself or classmates